Document

Document listings allow users to upload and share documents, as well as create Journal listings which are a document listing subcategory.

New Hub Listing

Create

To start the creation process:

• Go to the "My Listings" page.

• Click the "Document" icon to begin creating a new image listing.

Listing Type Modal

This page will be reviewing the creation flow of a New Hub Listing. These links can be used to learn more about how to create a New Version or Remix.

Clicking on the Document icon on the My Listings page will show this flow to the user. The Listing Type modal will open allowing the user to Select whether this will be a new listing, new version of existing listing, or remix of someone else’s listing. Select the "New Hub Listing" option and Click the "Next" button.

Upload

After a New Hub Listing type is chosen, the user will be brought to the "Upload" tab and is required to upload a supported file type.

Supported Files Types:

• WORD: .doc .docm .docx .dot .dotx .rtf .txt

• EXCEL: .xls .xlsm .xlsx .csv

• POWERPOINT: .ppt .pptm .pptx

• ACROBAT PDF: .pdf

After selecting the "Upload" button, the File Upload and Scanning Tool will launch (see link below for additional instructions, if needed).

After the secure scanning is complete, Click the "Close" on the file upload modal.

Secure File Upload & Scanning

Info

The Listing Name for the listing will be auto-populated to match the name of the file that was uploaded on the "Upload" tab but can be edited at this time to a preferred listing name.

On the "Info" tab, users are required to fill in a Listing Name and Listing Description.

Progress on a listing can be saved once the user has uploaded a file, named the listing, and filled out a listing description. This allows the user to fill out all additional fields for their listing at a later time. It is important to note that a listing cannot be promoted from Sandbox to Production until all of a listing’s required fields have been filled out.

Permissions

On the "Permissions" Tab, Click the "Launch" button to run the Permissions Wizard. Full instructions can be found at the link below.

Listing Permissions

Once permissions have been set, Click the "Save" button to save all requested changes and allow the user to set the Hub Visibility of the listing.

The Hub Visibility toggle is located on the top right of a listing's edit page after initial permissions are set. The default is OFF for public visibility on Sandbox listings. The default is ON for public visibility on Production listings.

Digital Thread

• The current version of the listing

• Any future versions or remixes created from it

The "Digital Thread" tab provides a centralized view of a listing’s entire digital lifecycle. It captures and displays:

When creating a new listing, this tab will initially show only that listing. As you or others create new versions or remixes, those will be added to this view automatically.

You can return to the "Digital Thread" tab at any time by choosing to Edit the listing from the "My Listings" page.

From the Digital Thread tab, users can set a listing as Authoritative or Certified—but only after it has been promoted to Production.

For more guidance on how to authorize or certify a listing, click here.

See the following links for more information on Digital Thread and the Digital Thread Iconology.

Publish

Once all required information for a listing is complete and the listing has been Saved, the "Publish" button becomes available.

Publishing a listing moves it from Sandbox to Production, making it officially available for wider access.

After publishing, users will no longer be able to change files on the UPLOAD tab. However, you can still update:

• Description on the INFO tab

• Listing permissions

To publish:

• Click the "Publish" button.

• The "Permissions for Production" modal will open.

• Choose between:

  • Keep Current permissions

  • Set New permissions

• For this example, select "Keep Current" and then click "Next".

Choosing SET NEW permissions will overwrite the existing permissions for the listing.

Need help setting new permissions?

Full instructions on how to run the Permissions Wizard can be found at the link below.

The modal will close and the listing will be updated from Sandbox to Production.

---

Edit

To edit a listing, Click the " ✏️ " icon in the Action column in the "My Listings" table. The table can be accessed from the MOTAR Studio My Listings page.

Make any desired changes in the Upload, Info, Permissions, and/or Digital Thread tabs. The user can navigate between tabs by either Clicking the tab title or Clicking the "Next" button.

If the user desires to update permissions settings, CLICK the MODIFY button in the PERMISSIONS tab to run the Permissions Wizard. Full instructions can be found at the link below.

Listing Permissions

Once desired edits have been made, Click the "Save" button to save all requested changes and update the Document Listing.

---

Delete

To delete a listing:

• Go to "My Listings"

• Click the " ✏️ " icon

• Go to the "Digital Thread" tab

• Click the " 🗑️ " icon in the "Action" column

• Type DELETE in the confirmation text field.

• This activates the "Delete" button. Click it.

You’ll be returned to the "Digital Thread" tab. The listing will now appear as archived in:

• The Digital Thread

• The My listings page